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  • Jul 29

Employees Provident Fund (EPF) is a scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. It is regulated under the purview of the Employees’ Provident Fund Organisation (EPFO) which is one of the world’s largest social security organizations in terms of clientele and the volume of financial transactions undertaken. Basically, EPF is like a benefit to an employee during the retirement provided by the organization.

Applicability of EPF Registration for Employers:-

EPF registration is mandatory for all establishments-

  • Which is a factory engaged in any industry having 20 or more persons.
  • To any other establishment employing 20 or more persons or class of such establishments which the Central Government may, by notification specify on this behalf.

The employer must obtain the registration within one month of attaining the strength, failing which penalties will be applicable. A registered establishment continues to be under the purview of the Act even if the employee strength falls below the required minimum.

Central Government may apply the provisions to any establishment employing less than 20 employees after giving not less than two months’ notice for compulsory registration. Where the employer and majority of employees have agreed that the provisions of this act should be made applicable to the establishment, they may themselves apply to the Central Provident Fund (PF) Commissioner.

The Central PF Commissioner may apply the provisions of this Act to that establishment after passing the notification in the Official Gazette from the date of such agreement or from any subsequent date specified in the agreement.

All the employees will be eligible for a PF from the commencement of their employment and the responsibility of deduction & payment of PF lies with the employer. The PF contribution of 12% should be divided equally between the employer and employee. The employer’s contribution is 12% of the basic salary. If the establishment has employed less than 20 employees, the PF deduction rate will be 10%.

Documents Required for EPF Registration Online

  • Copy of partnership deed if the company is a registered partnership firm
  • A copy of the Certificate of incorporation for a Public or Private Limited Company. This should be issued by the Registrar of Companies
  • Societies should furnish a copy of their registration certificate
  • Public and Private Limited Companies need to submit a copy of memorandum and Articles of Association
  • Societies should furnish a copy of the rules and objects of the society
  • All legal documents which might be required under the Income Tax Act
  • PAN details of company
  • Partition deed
  • Proof of incorporation – first sales invoice/ license issued by competent authorities
  • Salary details of employees
  • Balance sheet details
  • PF statement and salary
  • Number of employees that have worked for the organisation for the month
  • In case the organisation has registered for GST, the certificate must be submitted
  • First sale bill
  • Cross cancelled Cheque
  • Bank details such as name, branch, IFSC code, and address of the bank
  • Machinery and raw material purchased for the first time

PF Registration Time Limit

The employer has to obtain the PF registration within 1 month of attaining the strength, in case of failure to abide by applicable penalties. A registered establishment continues under the purview of the Act even in case the No of employees falls below the required limit.


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Frequently Ask Questions (FAQ's)

A: Deducted EPF (i.e., employer and employee’ contribution) is deposited in the pension account and EPF Account of the employee in a pre-defined proportion.
A: To get information related to PF Account, an employee is required to file a request in Form 12 with his employers and such form gives the details of the money that has been deducted till date from salary of employee towards EPF and the total amount deposited along with date of deposit in those EPF accounts. However, with advancement of technology, all records of EPF Accounts have been shifted online. Therefore, an employee can check his EPF passbook after creating login credentials at EPF portal using his UAN.
A: n order to create the pf account, the employee needs to have a UAN number first. UAN of the employee is generated and shared by Employer himself. To generate a UAN number, the employer must log in to the EPF Employer portal using the company id and password. And then, clicking on the tab that says “Register Individual” in the “Member” section. System will ask you to enter the details of the employee, such as PAN, bank details, Details of nominee etc. Once the approval is given to all by the employer, new UAN numbers are generated for all the employees. This unique UAN number can be found out easily by following a few steps. These are: 1. Visit the EPF member portal. 2. Select the ID of employee, PAN number, and aadhar card number. 3. Enter the personal details of the employee 4. Click on” Get authorization pin” option 5. A pin will be sent in the registers mobile number 6. Once you enter the pin, the UAN number will be sent to the same registered mobile number.
A: In case of change in Job, the new employer will open a new EPF Account and link it to the existing UAN of the employee. More than one EPF Account number can be linked to an existing UAN Number. Post opening of a new EPF Account, an employee is required to transfer balance lying in the earlier EPF Account to the new EPF Account. Failure to do so may result in loss of various tax benefits. Procedure for transfer of balance from old EPF Account to new EPF Account: 1. login at EPF portal with UAN and password 2. Go to “Online Services” drop-down list 3. Select “One Member-One EPF Account Transfer Request” 4. Re-enter UAN number and system will display accounts details 5. Select the employer from who you want to transfer EPF balance. 6. System will validate your request through OTP. 7. Upon entering valid OTP, request will be sent to corresponding employer for transfer of EPF Balance. In case of offline mode, employee will be required to fill Form 13 and will submit the same to the corresponding employer.
A: Employee State insurance, which is abbreviated as ESI, is a health insurance and social security scheme for India’s workers. This insurance is obtained with an objective of providing a huge variety of benefits to employees such as medical, monetary etc. The management of funds is done by Employees state insurance corporation.
A: As per ESIC Act, all non-seasonal factories employing 10 or more employees where monthly wages of employees doesn’t exceed INR 21000 per month (INR 25000 per month in case of employee with disability) are required to get themselves registered under ESIC Act. This scheme has also been extended to shops, restaurants, cinemas including preview theatres, road-motor transport undertakings, newspaper establishments, establishments engaged in Insurance Business, Non Banking Financial Companies, Port Trust, Airport Authorities and Warehousing establishments employing 10* or more people.
A: ESIC Scheme ensures Various benefits to registered employees and their dependents. List of benefits is as follows: 1. Medical benefits: Reasonable medical care, comprehensive medical care & clinical investigation for insured people and his family members. 2. Medical Care: Medical facility within ESI Medical institutions to insured person and his spouse 3. Sickness Benefits and enhanced sickness and extended sickness benefits. 4. Disability benefits: Payment is made to the employee as long as disability continues. 5. Dependent Benefits: Amount is paid to the dependents of the Insured person who dies as a result of employment injury. 6. Maternity benefits: Paid maternity leaves are given for 26 weeks. 6 Weeks are given in case of miscarriage. 7. Funeral benefits: One time payment made for the funeral of an insured person of Rs 15,000. 8. Unemployment Allowance under Rajiv Gandhi Sharmik Kalyan Yojna’(RGSKY) 9. Unemployment Allowance under Rajiv Gandhi Sharmik Kalyan Yojna’(RGSKY)
A: * Bank statement copy * A copy of each license issued in the establishment’s name. * A canceled check * A copy of the company’s financial statement * A duplicate of the certificate of company incorporation or registration * A list of each person who the contractor or the company directly employs. * A copy of the lease or rent contract. * A copy of each director or partner’s PAN and voter ID * A copy of the board’s decision * A power bill copy
A: * Employee Insurance Information * appointment date
A: * Name of Employee * Address and Birthdate * Employee’s father/husband’s name * Information about the nominees (name, mobile no, address, email id, etc.) * Bank Details (bank name, account number, IFSC code, Branch name, etc.) * Information about the former employer * Employer Insurance No. * Employer ID number * Name of the company * Employer’s address and phone number
A: Following are the entities which are excluded from wages as per Employee Provident Fund: * Overtime Allowance (OTA) * Bonus * Food Allowance * Dearness Allowance (DA) * House Rent Allowance (HRA)
A: ESI registration applies to all factories or entities that employ 10 or more persons who have a maximum salary of Rs. 21,000.
A: When an employer registered under the ESIC fails to pay the prescribed contribution towards the ESIC of an employee, the employer will be liable to pay simple interest at the rate of 12% per annum in respect of each day of delay or default in payment of contribution.